Travel expence report
Program for travel expence report at https://primweb.adm.lu.se/ Use your Lucat-id.
ATTACH TO YOUR TRAVEL EXPENCE REPORT:
When handing in your travel bill to the inspector, the following is needed:
- Outlays appendix
- Motivation for the trip - Program/mail etcetera that confirm that the event has taken place and that you attended it.
- Receipts in original - Taxi/Bus/Food/conference fee/Hotel etcetera. It is the date that the purchase was made that you report, not necessarily the date of the use of the e.g. travel ticket.
- Tickets in original - Flight tickets/Train tickets/Bus tickets/Tickets that the department has paid etcetera
- Bookings - Hotel bookings/Flight bookings etcetera
Other information:
Regarding SMS-tickets
Digital tickets like SMS-tickets will not be refunded. The only exception for not having a ticket is when you have paid for a ticket in a coin machine, for example when you pay a parking fee.
SMS-tickets is bad because:
- We can't verify the actual cost
- We can't deduct the VAT, meaning LU loses money
- Concerning EU-projects this type of tickets are not acceptable, since it doesn't have any ground/foundation/information to refer to
Regarding meal deductions (deduction from the daily allowance)
- If you get breakfast at the hotel(if it´s included in the price) and also meals included in flight-/train-/bus- ticket are 'meals with no tax benefit'
- If you get lunch and/or dinner at the conference or such: 'meals with tax benefit'
Regarding foreign exchange rate
- If you have changed money at an exchange office, you need to attach your receipt to your travel bill to confirm the chosen exchange rate
- If you have paid with your credit card (e.g. Visa or Mastercard), you need to attach a copy of the transaction (payment) to your travel bill to confirm the chosen exchange rate
- If you pay in cash and does not have a receipt from when you exchanged the money from one currency to another, you will have to use the exchange rate at www.oanda.com (there is a direct link in Primula). You may also choose another converter. Please state which converter you use in the travel bill.
Regarding subsistence allowance
N.B.! There is a time frame for when these are to be handed in for you to be able to get payment for them.
- Domestic - within a year from the month you travel
- Abroad - within three months from the day that the travel ends